Town of Spafford Moon Hill Road 2019 Culvert Replacement
Bid Date7/11/19 7:00 pm
Company & Contacts
Doug Miller 3156820028
Town of Spafford Onondaga County, New York
Sealed Bids for the construction of the Moon Hill Road 2019 Culvert Replacement, Town of
Spafford will be received by the Town of Spafford Town Board at the Town of Spafford Town
Hall, 1894 Route 174, Skaneateles, New York, 13152 until 11:00 A.M., Local Time, Tuesday,
July 9, 2019 at which time the Bids received will be publicly opened and read. The Project
includes the replacement of an existing culvert at Moon Hill Road in the Town of Spafford,
Onondaga County, New York.
The Issuing Office for the Bidding Documents is Avalon Document Services, 901 North State
Street, Syracuse, New York 13208. Prospective Bidders may examine the Bidding Documents
online from the online planroom: www.avalonsyr-planroom.com and at the Town of Spafford
Town Hall, 1894 Route 174, Skaneateles, New York, 13152.
The Bidding Documents may be obtained only from Avalon Document Services, 901 North State
Street, Syracuse, New York 13208, phone number 315-471-3333 (please ask to speak with
Aimée Tarin), upon payment of a non-refundable amount of $40.00 per set. Checks shall be
made payable to Avalon Document Services. Payment via credit card and charging to an Avalon
Account will also be allowed for this bid. Bidding Documents may be picked up at Avalon
Document Services, anytime Monday through Friday, when you place an order a pick-up time
will be given to you (sets are not preprinted, an order must be placed first) or be delivered via
UPS or FedEx upon request to Avalon Document Services. Plans may be shipped to the bidder
upon receipt of an additional non-refundable freight charge of $30 payable to Avalon Document
Services by separate check or credit card payment. Bidder has the option to provide Avalon
Document Services with Bidders UPS or FedEx shipping account number to expedite the
delivery of the documents.
Each plan holder of record will be notified by an e-mail regarding each addenda issued for the
project. E-mails will be from Avalon Document Services “ReproConnect.” It is the responsibility
of each prospective bidder to submit an accurate e-mail address when requesting Bidding
Documents. It is the responsibility of each bidder to check the Public Planroom on the
www.avalonsyr-planroom.com website to ensure that all addenda have been received and to
download each addendum. Large addenda and addenda containing full sized drawings will be
sent in hard copy format via a U.S. Mail or a nationally recognized overnight carrier.
A pre-bid conference will be held at 10:00 A.M., Local Time, Tuesday, July 2, 2019, at the
Town of Spafford Town Hall, 1894 Route 174, Skaneateles, New York, 13152. Attendance at
the pre-bid conference is highly encouraged but is not mandatory.
The Owner is exempt from the payment of sales and compensating use taxes of the State of New
York and of cities and counties on all materials, equipment and supplies sold to the Owner
pursuant to this Contract. Also exempt from such taxes are purchases by the Contractor and his
Subcontractors of materials, equipment and supplies to be sold to the Owner pursuant to this
Contract, including tangible personal property to be incorporated in any structure, building or
other real property forming part of the Project. These taxes are not to be included in the Bid.
Each Bid must be accompanied by cash, certified check, cashier’s check or bid bond in an
amount not less than five percent (5%) of the amount of the Bid in the form and subject to the
conditions provided in the Information for Bidders.
Town of Spafford reserves the right to accept or reject any or all Bids, to re-advertise for new
Bids or to waive any informality in connection with any Bid.